Use Word and PowerPoint Templates for improved accessibility

Did you know that some fonts are less accessible than others? Fonts that are elaborate can be difficult to read because the letter shapes are not very well defined. Italics, underlining are also to be avoided.

Which fonts are accessible?

  • Arial
  • Calibri
  • Century Gothic
  • Helvetica
  • Tahoma
  • Verdana

Document design

Document design is important too, and you should strive for your documents to be simple and uncluttered.

Align text right for maximum readability.

Further guidelines on Accessible communication formats are available from gov.uk website.


Accessible LIPA templates

To help LIPA staff and students in creating accessible Word and PowerPoint documents we have created the following templates:

Word template

PowerPoint template

Please note: these documents are available to LIPA staff and students only.

How to use the templates

Word template

Word template above contains sample text which you can remove to create your own document.

Use Styles area to select from a list of pre-set paragraph or header styles. These are pre-set to be accessible. Also, using styles makes it easier to achieve consistency in editing your document.

Have a look at this video which explains how to use Styles in Word.

PowerPoint template

The PowerPoint template contains a selection of slide designs (cover slides and content slides) on white and off-white background.

To choose a design go to Home > Layout and pick the slide design to suit your content. Take a look at this 29 second video demonstrating how it works.

You can also choose to change slide design after you have added content to your slide – this way your content will adapt based on the slide design.

Consider reviewing existing documents

If you have any existing learning materials uploaded to Moodle, consider reviewing them in line with the current accessibility guidelines and update as necessary.

Last updated: 25/6/2020

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