Assigning presenters in a Teams meeting
Sometimes you may be asked to set up a meeting on behalf of someone else, or you may be setting up a meeting that has multiple presenters.
In all cases, the person setting up the meeting in Microsoft Teams will have the ‘Organiser’ role assigned. If the meeting is hosted and run by someone else, or if you have several people presenting you may want to assign presenters to the meeting before it takes place.
How to assign presenters to a Microsoft Teams meeting
After you have created a Teams meeting you will have an option to change who can present at the meeting. To do this, go to the Calendar in Teams app (fig 1) and click Meeting options.
IMPORTANT: Only LIPA e-mail holders can be made presenters.
In Meeting options you will be able to change lobby (waiting room) settings and select who is able to present, choosing from ‘Everyone’, ‘People in my organisation’, ‘Specific people’ or ‘Only me’.
To nominate specific people to be presenters at your meeting under ‘Who can present’ setting select ‘Specific people’ (fig 2) and use the ‘Select presenters for this meeting’ field below to search for participants or select their names from the drop down list.
Assigning presenters mid-meeting
If you need to assign presenter rights to someone after the meeting has started you can do so by clicking on their profile in the Participants panel (fig 3) (to access this panel click on ‘Show participants’ in meeting controls) and select ‘Make a presenter‘.
Organiser, presenter and attendee capabilities
| Capability | Organizer | Presenter | Attendee |
|---|---|---|---|
| Speak and share video |  | | |
| Participate in meeting chat | | | |
| Share content | | | |
| Privately view a PowerPoint file shared by someone else | | | |
| Take control of someone else’s PowerPoint presentation | | | |
| Mute other participants | | | |
| Remove participants | | | |
| Admit people from the lobby | | | |
| Change the roles of other participants | | | |
| Start or stop recording | | |
Last updated: 7/4/2020
