Invite attendees to a Teams Live Event

Once you have organised your Teams Live Event, you will want to invite attendees. When you schedule a live event in Teams, it only sends the calendar invite to event team members, so any external attendees will need to be invited separately.

How to invite attendees to a Teams Live Event

  1. In Teams, select Calendar Meetings button on the left side of the app.
  2. Select the live event.
  3. Select Get link (Fig 1) to copy the live event link so you can share it with attendees. You can send it in a Teams channel, an email or put it on a website. You could even send it in a calendar invitation from Outlook or another email program.
  4. Your attendees will be able to watch the event in Teams desktop app (Windows or Mac), web, or mobile. If they don’t have Teams, they can also use a browser (Chrome, Firefox, or Edge) to watch the event.

IMPORTANT: Don’t try to invite attendees via a Teams meeting. A new Teams meeting will have its own meeting link, which users might confuse with the live event attendee link.

Figure 1 - Microsoft Teams Live Event details with an attendee link highlighted at the top
Figure 1 – Microsoft Teams Live Event details with an attendee link highlighted at the top

Guidance adapted from Microsoft. Original article can be found here.

Last updated: 15/5/2020