FindTime – a new Outlook feature for scheduling meetings

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FindTime icon

Office 365 users at LIPA now have access to a new Outlook feature – FindTime. FindTime shows best times to schedule a meeting and sends invite to attendees to cast their votes on times that work best for all. This is similar to Doodle Poll, but completely free and available to all.

The great thing about FindTime is that it works with outside LIPA too, and the recipients do not need to be users of Outlook to use it. It’s only the meeting organisers who need to have the FindTime add in.

Vaiva Adamonyte, Learning Technologist

Here is a short video explaining how it works:

Try it out – in your Outlook app (desktop or web) look for the FindTime icon:

  • Outlook desktop app – you will see it on top ribbon next to other tools, and when you start a new e-mail (see Fig 1 below):
New email window in Outlook desktop app
Figure 1 – New email window in Outlook desktop app
  • Outlook web app – you will find it hidden at the bottom three dot menu when you start a new e-mail (see Fig 2 below):
 New email window in Outlook web app with the pop up menu which appears after clicking the three dot menu at the bottom
Figure 2 – New email window in Outlook web app with the pop up menu which appears after clicking the three dot menu at the bottom

FAQs about FindTime:

What is FindTime?

FindTime is an Outlook add-in that allows you to quickly find time to meet with others – something that can take weeks without FindTime! FindTime helps you pinpoint times to meet by looking at available free/busy data for your attendees as well as creating a poll where attendees can vote on the times you suggest, and even suggest new times themselves!

Do recipients also need to have FindTime installed?

Nope! Your friends and colleagues only need an email address and Internet access in order to be a recipient. You are certainly welcome to spread the love and invite them to install FindTime, however, and become an organizer!

Can I send invites to people who don’t use Office 365?

Yes! You can send a FindTime invite to anyone with an email address. Only organizers are required to be on Office 365.

From what devices can I access FindTime?

Recipients can receive invites on any email provider, and can access the FindTime voting website on any device. Organizers’ email accounts must be on Office 365 and can access the FindTime Outlook add-in in Outlook 2013, Outlook 2016, or Outlook Web Access (OWA).

Source: https://findtime.microsoft.com/

Last reviewed: 13/01/2020

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